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October 2003 Bod Meeting Minutes
NDIA-GLAC Board of Directors (BOD) Meeting, October 02, 2003
ARINC - El Segundo, CA
ATTENDANCE:
Present were: Bryan Adams, Howard Appleman by proxy, Dan Burkett, John Burkhart, James Dalton, Nancy FitzGerald, Sheldon Friedman, John Gaines, Jim Gates, Bob Gessner, Jim Grace, Jeanne Innis-Olson, Len Jacobson, Wayne Kauffman, John Maniatakis, Walter Meares, Dave Murphy, Bob Peterson, Rick Randall, John Reynolds, Scott Roybal, Steve Scott (Harris), Steve Scott (Raytheon), Bob Skloss by proxy, Bob Smith, Linda Taylor, and Don Tomajan.
HOST COMPANY BRIEFING:
Bob Peterson introduced and thanked Bob Gessner, the meeting host. Mr. Gessner gave an overview of ARINC and their operations.
CALL TO ORDER:
Bob Peterson opened the meeting by suggesting a different format to accommodate the SMC guest, Bob Krilowicz. Brief GLAC introductions were made, followed by the review and approval of the agenda.
ACE SUPPORT DISCUSSION:
Bob Peterson introduced the subject for the purpose of re-establishing an on going, robust Government-Industry exchange or forum. The objective would be to foster better/more communication and to host working groups to discuss all aspects of contracting.
*See attachment 1.
PRESIDENT’S REPORT:
Bob Peterson reported that General Farrell from National is putting out monthly updates for Chapter leaders. He also stated that the Space Technology Division has combined with the Space Foundation to host a breakfast for Pete Teets. These groups plan to collaborate on more events in the future.
On June 11th the LA Times printed an article about the National Defense Magazine indicating it is a quality publication.
Bob participated in the NDIA National Election and voted for the slate suggested by the Board. He was also requested to offer his thoughts on who should be awarded with the NDIA Industry Leadership Award.
Bob has updated and distributed the ‘Space Calendar’.
SECRETARY’S REPORT:
A review of the membership roster and BOD meeting minutes from September was conducted. The Board approved the report.
TREASURER’S REPORT:
John Burkhart circulated the financial report for the month of September. Disbursements and receipts were discussed with Chapter’s net worth noted at $76,929. Linda Taylor reported that she participated in the audit of the West Coast Dinner and Industry Day books, which are in excellent condition. The report was approved.
*See attachments 2 & 3.
MEMBERSHIP REPORT:
Len Jacobson stated that he had not received a membership update from National and that there was no other new membership information to convey.
DISBURSEMENTS REPORT:
Jeanne Innis-Olson reported that she recently held a committee meeting. A proposed budget for $25K was developed in terms of ‘standing’ and ‘new’ obligations. She requested the Board approve disbursements to ‘standing’ benefactors for $7750 and to raise the total ’04 disbursement target to $25,000. A second committee meeting is expected prior to the next Board meeting to definitize the plan. The Board approved her recommendation and report.
PROGRAMS REPORT:
Jim Gates referred to Wayne Kauffman who commented about the WCD. A formal ’04 kick-off meeting was held 9/26 and the committee has added Jim Grace and Dan Burkett. The date for the WCD is 27 February with General Lord as the guest speaker. Hope awardees are still being considered and Bob Peterson took the action to close on that item as soon as possible. The same format and venue as last year is being planned with no anticipated budget increase necessitating higher table/ticket prices.
Nancy FitzGerald reported that she would endeavor to arrange an Executive Breakfast in November. Nancy is generating a guest speaker’s list and Admiral Woolsey will be a top priority.
Bob Smith offered that SMC Industry Days are on the calendar for April 13-15, 2004.
COMMUNICATIONS REPORT:
Linda Taylor reported that website is current and that postings are accomplished quickly. There will be a demo of the new website with an enhanced architecture/functionality at the November BOD meeting. These enhancements will be at no cost to the Chapter.
SPACE DIVISION COMMITTEE:
No report.
SMC INTERACTION:
Don Tomajan added a clarification to the previous ACE discussion by noting that selected topics will be reviewed by Industry and PK to assure that objectives are aligned.
OLD BUSINESS:
No old business.
NEW BUSINESS:
Bob Peterson shared a letter he received from the Transportation Foundation of Los Angeles requesting the Chapter’s support for a ‘Salute to Veterans’ Luncheon. Bob suggested a $1000 donation be sent and the Board affirmed the motion.
*See attachment 4.
ADJOURNMENT:
The meeting was adjourned at 1:30PM.
Next meeting is to be held at CSC on November 6 hosted by B.J. Abernathy. .
Attachment 1
Proposed NDIA/SMC/ACE Working Group (WG)
Prepared for NDIA GLAC BoD Meeting October 2, 2003
Purpose:
To set up an initial WG with 3 to 4 industry representatives and Government representatives from the ACE to develop a Charter and a list of tasks and deliverables that address:
“The development of evaluation and incentive criteria for the following subject areas, which the SMC ACE believes are going to become increasingly significant in the near future.”
a. System Engineering
b. Specifications and Standards
c. Program Management
d. Other subjects, as appropriate
Objective:
Develop an objective and fair set of evaluation and incentivizing methods and criteria that will allow effective discrimination when the Government evaluates proposals and has to rate information in these subject areas.
Goal:
The ACE would like to have a mutual understanding with Industry as to the expectations of such a process and set of criteria and what would be meaningful to everyone involved.
Next Steps:
- Sign up NDIA GLAC Board members or their representatives as WG members
- Meet with ACE leadership and other representatives to put together a workplan _ a set of tasks and deliverables - and a preliminary timeline
Attachment 2
NDIA West Coast Dinner (WCD) 2003 Audit Report
On October 1, 2003 an audit of the financial records of the NDIA WCD 2003 was performed by Linda T. Taylor on behalf of the NDIA Greater Los Angeles Chapter (GLAC) Board in accordance with the AICPA’s Generally Accepted Accounting Principles (GAAP). The audit was conducted at the office of the NDIA GLAC Treasurer, John Burkhart, at SAIC, 21151 Western Avenue, Torrance, 90501 who was present throughout the audit.
1. Accounting records( maintained in spreadsheets)
2. Bank Statements
3. Copies of Checks Received
4. Cancelled Checks Issued
5. Invoices
All accounting records and source materials were organized and all financial records were correct, adequately documented, and accurately represent the financial transactions and condition of the NDIA WCD 2003. There is an amount of $3300.00 still due and collection activities are continuing.
Recommendations:
1. Check Numbers and date paid be added to invoices to complete records
2. Dates be applied to Deposit Slips in all cases
Respectfully submitted,
Linda T. Taylor
NDIA GLAC Board Member/Auditor
Attachment 3
NDIA GLAC Industry Day & Golf 2003 Audit Report
On October 1, 2003 an audit of the financial records of the NDIA GLAC Industry and Golf Tournament 2003 was performed by Linda T. Taylor on behalf of the NDIA Greater Los Angeles Chapter (GLAC) Board in accordance with the AICPA’s Generally Accepted Accounting Principles (GAAP). The audit was conducted at the office of the NDIA GLAC Treasurer, John Burkhart, at SAIC, 21151 Western Avenue, Torrance, 90501, who was present throughout the audit.
6. Accounting records (maintained in spreadsheets)
7. Check Register
8. Bank Statements
9. Copies of Checks Received
10. Cancelled Checks Issued
11. Invoices
All accounting records and source materials were organized and all financial records were correct, adequately documented, and accurately represent the financial transactions and condition of the NDIA WCD 2003. There is an invoice from Color Press for 350 Folders in the amount of $1071.68 that appears to be unpaid. The NDIA Treasurer is following up with the creditor to ascertain the correct disposition of this item.
Recommendations:
3. Check Numbers and date paid be added to invoices to complete records
4. Dates be applied to Deposit Slips in all cases
Respectfully submitted,
Linda T. Taylor
NDIA GLAC Board Member/Auditor
Attachment 4
October 3, 2003
Robert Peterson
President
Greater Los Angeles Chapter
National Defense Industrial Association
bob.peterson@lmco.com
Saluting Our Veterans
Luncheon, Workshop & Expo
Dear Mr. Peterson:
We need your support to honor Veterans and National Guardsmen at the Saluting our
Veterans event on October 31st at the Wilshire Grand Hotel, 930 Wilshire Blvd., in
downtown Los Angeles.
We have been working with Colonel Joseph Smith of Veterans Affairs for L.A. County
and Lieutenant Colonel Thomas E. Lasser State of California's Military Department for
the past 6 weeks to put this program together. However, with only 4 weeks left, and we
need your assistance to raise the final $24,000 to be able to honor these veterans. Your
support of $1,000 or more will assist in covering the final cost of this event.
The veterans include soldiers returning from Iraq or soon to be deployed; Major General
Paul D. Monroe, Adjutant General of the California National Guard and his staff;
Congressional Medal of Honor recipient Walter Ehlers; members of the all-Nisei “Go
for Broke” 442nd Regimental Combat Team the most decorated regiment in U.S.
history; the Tuskegee Airmen; and 1st Lt. Yoshito Fujimoto who was the personal
interpreter to Gen. Douglas McArthur accompanying him on his mission to secure
Japan's surrender during World War II.
General Henry, President of The Veterans Corporation whose ex-officio board members
include the Secretary of Defense, the Secretary Veterans Affairs, and the SBA
Administrator, created in 1999 by public law 106-50 to provide veterans and service
disabled veterans business start up training, access to capitol, job training, and jobs will
personally present the details and kick off this program in Los Angeles.
The Honorary Chairman for the event is Dr. William A. Burke, Chairman of the South
Coast AQMD, and Board Member of the California Air Resources Board. Speakers
include Major General Paul D. Monroe, and David A. Janes RADM (ret) National Chair
ESGR. Invited speakers are Governor Gray Davis, Congresswoman Mary Bono,
Congresswoman Grace Napolitano, Maurice Johannessen Secretary of Veterans Affairs,
and Los Angeles County Supervisor Don Knabe.
The Transportation Foundation of Los Angeles is a nonprofit tax-exempt 501C3. Please
join us in celebrating this special event. We look forward to seeing you on October 31st
at the Wilshire Grand Hotel.
Sincerely,
William J. Hoston
Chairman/President/CEO
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