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Copy of Copy of June 2007 BoD Minutes
MINUTES
NDIA-GLAC Board of Directors Meeting, 7 June 2007
Hosted by Northrop Grumman - TASC
ATTENDANCE: Present were: Steve Scott (ESI), James Dalton (proxy), Jeannie Innis-Olson, Nancy FitzGerald (Proxy), Dan Burkett (proxy), Lorne Caddick, Bob Conger (Proxy), Bryan Adams, Linda Taylor, Spence Bauer, Wayne Kauffman (proxy), Jim Gates, Jim Grace (proxy), Len Jacobson, Chris Kalivas, Bob Recker (proxy), Steve Scott (proxy), Romeo Santos (proxy), Anil Shanbhag, Bob Smith (proxy), Jay Staub (Proxy), and Don Tomajan (proxy), Bob Smith, Eileen Leonhardy . Steve Scott extended a welcome to the Board members and thanked Bryan Adams and Northrop-Grumman (TASC) for hosting the meeting in El Segundo, CA and for the fine gifts. The meeting was then turned over to Bryan, as Host, who provided an overview of the company’s business. The Board members followed by offering their respective company’s business highlights. PRESIDENT’S REMARKS: Dr Sega and Mr. Krieg will be leaving their respective positions by July 2007 and it is not clear who is going to be the successor for either position. Raytheon has signed up for the 06 September 2007 meeting, October 2007 is still open. ACTION: Please do electronic voting on our Board members and for the 10 members who have to be reconfirmed this year for a new term, when you receive the request for same. It is necessary for us to have more than 50% of Board Members voting to have a valid election. Note: That you can vote for “As slated” or by “Individuals”. ACTION: We need to complete our Model Chapter application and send it forward. Steve reported that GLAC has set up our Chapter Science, Technology, Engineering and Mathematics (STEM) Workforce Development Group (WDG), consisting of: Wayne Kauffman, Jeanne Innis-Olson, Bill Hutchison, Joe Sanguinet and Eileen Leonhardy. The first meeting will be Monday, 11 June, to work on a plan. He noted that this activity is required to achieve Model Chapter status. A reminder that the 2007 Gold Coast Conference, a Navy Small Business Opportunity Conference will be held 14-15 August in San Diego. The NDIA San Diego Chapter is involved in this. Reminder: There will be a significant ‘50 years in Space’ celebration and conference on 20 & 21 September 2007 at CalTech. Reminder that Jim Dalton will be hosting the 12 July Annual BoD meeting (and Golf) at Rolling Hills Golf Club. ACTION: We need RSVPs for lunch, including which menu selection you want – and whether you will be playing Golf. SECRETARY’S REPORT: Jeanne Innis-Olson, who prepared last month’s minutes, distributed them and asked for changes/comments to be sent to her. She noted that Linda Taylor is taking Minutes for today’s meeting. An updated member roster was sent around for corrections and additions. Just a note that the SCAPR Spring Fling will take place at the Manhattan Beach Marriott on 6/15. It would be nice to have support, if possible. TREASURER’S REPORT: Dan Burkett submitted the Treasurer’s report; change from last month, new approximate Net Worth $89.9 K. This includes the $7,000 from PolarMax that we moved into the General Fund. We have $13,990.00 in Accounts Receivable, $12,600.00 of it from the WCD. $600.00 of that may be uncollectible, since no one seems to know who the two people are who attended. There is $1311.95 due from NDIA HQ for a “Study Group”. ACTION: We need an invoice to NDIA HQ for the Study Group. Bill and Wayne K. handling. It now appears that the total loss on the WCD 2007 will be $5,215.53 assuming that we collect the $12,000 due from LM and SAIC for 2 tables each. Dan Burkett will follow up with LM and Linda Taylor with SAIC to obtain payment. A/P: WCD – Still owe $500 to Bob Krumpe and have $1000 set aside for Committee Appreciation luncheon. $10,341.09 to the Beverly Hilton; and need to set aside some money for the WCD Committee appreciation lunch. SUMMARY OF WCD Expenses: We need to look at the financials (actuals for 2007) and the budget for the WCD next year more carefully, due to the cut backs in all “unallowable expense” items, including memberships, conferences, training, etc. at all companies. The Treasurer intends to change our banking from Wells Fargo to an unspecified bank. Steve Scott commented that some organization for which he is on the Board moved to an Internet based bank and they are very happy with the service. An audit of the WCD 2007 financial records was accomplished on 23 May 2007 and a report submitted – attached hereto. The WCD 2006 audit still needs to take place. (Action: Linda Taylor to lead). Dan and LTT working on finding a mutually acceptable date to perform the WCD 2006 audit. COMMITTEE REPORTS: Membership: Len Jacobsen – We have a list of nominees for the GLAC Board, but it is not yet ready for distribution. It will be distributed electronically for an electronic vote. You can vote for “All” or “All with exceptions”, deleting those that you do not want to elect to the Board. We will also be voting on continuation/re-election of 10 Board members whose terms expire on June 30th. The list will be sent out for an electronic vote, which worked well last year. Remember, we need at least 50% of the entire GLAC Board to vote. Board membership development: Talked to a potential candidate from Jackson Tull, Dwight Harris Also spoke to a Harris guy – Rolando Ventura NG Mission Systems may have a candidate SRS/ManTech may have a candidate Since Sydney Blocher has relocated to DC, we need a replacement for him. ACTION: LTT to check on whether Romeo Santos is being supported as a candidate for SAIC or is there a replacement candidate. Note: Since Steve Scott of Raytheon has relocated to Texas, we need a replacement candidate from them. Disbursements: Lorne Caddick - We have a total of $2,000 for scholarships. Got points of contact for the 3 schools (are there supposed to be 4?) with ROTC programs: UCLA, USC, and Loyola Marymount. Wayne Kauffman may know who the 4th school is. We will disburse $250 each to the 3 schools and will have money left if a 4th school is identified. We will disburse $250.00 for our contribution to the Wes Clark Scholarship. This scholarship is limited to those majoring in Science, Technology, IT, and Engineering studies. ACTION: Dan Burkett is to issue the check and make it payable to AFA Chapter 147 and send it to their PO Box. AFA collects the money from the professional associations and forwards it. Communications: Linda Taylor reported that the acquisition focus right now is on the TSAT, GPS OCX and GPS III procurements, as well as the SETA extensions for the Wings and SPOs so they will not have a break in service. STS will probably not be issued for a couple of months at best. It still has not been decided whether it will be all Small Business – a huge amount of pressure is coming from the SMC Small Business office, as well as the Services and Small Business PEOs. We have been resisting. Mr. Fitzgerald welcomes any industry partner that would like to provide a convincing argument as to why the SETA work cannot be successfully staffed by only small business contractors. We continue to try to make the case. Programs: Executive Breakfasts: Bob Conger provided info that Congressman Calvert is scheduled for 13 September 2007. ACTION: We need to get a venue for this breakfast and it was asked that Nancy Fitzgerald check to see if we can schedule her club. We are still waiting for firm dates and commitments from Jane Harmon and Dana Rohrabacher who have agreed to be speakers sometime this year. Dana Rohrabacher may be available sometime in August. SCAPR – Spring Fling is 6/15 and we would like a good turnout. Golf: Spence Bauer reported that we received the JAG letter and we had a good outing on 05 June at Los Serenos. We had 9 less foursomes this year, but we expect an $1800 profit, if everyone who promised pays. We received $1400 in Raffle tickets and had good prizes donated. There was a comment that we need to get Wing Commanders and Deputies to come out to make it worthwhile for our industry executives to come out and play. We need to get with SMC Leadership on this. NOTE: For all events that we sponsor/co-sponsor, we need to look very carefully at the budgets this year due to severe cutbacks by all of industry on “unallowable expenses” expenditures. West Coast Dinner: Bryan Adams reported that we were in the hole on this event for WCD 2007 due to drinks going up 100% over what we had budgeted (water and soft drinks cost the same as alcoholic drinks). We did have new folks buying tables in 2007, Scitor and MITRE, although many “regulars” bought less tables. WCD 2008 Planning – This year we have reserved the 7th of March 2008 (and the 6th of March for the Board Reception) at the Beverly Hilton Hotel, although we have not yet made a deposit. It has been agreed (verbally) that there will be no increase in dinner or drink costs. § The WCD 2008 Planning Committee is being pulled together. So far, Chris Kalivas is going to be a new member to the Committee and Beverly Brumley’s folks from NG are going to take over Sara Davis’s responsibilities. § The Committee will need to evaluate whether we need to raise the table price or § Have industry support the receptions § We expect to have a list of proposed Bob Hope Awardee candidates ready for the 06 September NDIA GLAC BoD meeting § A question was asked whether this was a fund raiser and had to be? The general consensus was that it should remain our major fundraiser or we would have virtually no funds to contribute to worthy causes. Next Board Meeting & Golf: 12 July 2007 at Rolling Hills Country Club – It will be hosted by General Jim Dalton. Directions will be forwarded in advance of the meeting OLD/NEW BUSINESS: Not discussed: The AFA Schriever Chapter will be asking Industry for help in raising money for the dedication of a statue in the likeness of General Schriever, to be presented to SMC with a ceremony in his honor being planned for the November 2007 timeframe to coincide with the Air Force Ball. (Action: Nancy FitzGerald to give Pat Devine/AFA President the current NDIA BoD Roster for Industry contact info.) A motion was made and approved to have the Disbursement Committee determine an acceptable amount to contribute. Action was recommended to Steve Scott by the BoD to approach National for a contribution as well. The Meeting was adjourned at 1:05 p.m. Respectfully Submitted By, Linda T. Taylor Acting Secretary Attachments: NDIA GLAC May 2007 Meeting Minutes – Need softcopy NDIA GLAC June 2007 Treasurer’s report and Treasurer’s Notes WCD 2007 Summary Financial Report – Need softcopy WCD 2007 Financial Audit Report NDIA GLAC Golf Tournament 2007 JAG Letter (posted under events)
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